Looking for workflows that drive continuous compliance?
Data compliance must be an organic component of every organization’s standard working practices – written guidelines and periodic auditing are not sufficient.
By monitoring key risk indicators – identifying sensitive or restricted data as it stored in the file service – by reporting the presence of this data to relevant stakeholders and by guiding actions, the organization is able to continuously maintain unstructured data footprints in-line with data compliance requirements.
Northern’s software solution enables the organization to understand how the file service is being used and to involve stakeholders in establishing and maintaining a specific pattern of usage.
To fulfill the need to establish a continuously compliant pattern of usage, Northern recommends the use of the Information Governance and Compliance solution area. This provides access to the necessary content analysis capabilities and the possibility to pass targeted information out to relevant stakeholders in a self-service portal.
Continuous evaluation of data compliance, supported by workflows that inform and involve relevant stakeholders, establishes a culture of data compliance. The benefits to the organization center on risk avoidance.
|Unstructured data represents the single greatest compliance risk for the organization. By establishing a culture of regulatory compliance, offering continuous support to business users in their use of the file service, organizations are able to protect themselves against potentially crippling legal penalties, financial forfeiture and material loss.
|Periodic analysis of levels of compliance is valuable but, as a reactive strategy, it does not tackle the underlying need to adapt working practices in the organization. Continuously involving relevant stakeholders and supporting them in decision making processes establishes a proactive and collaborative approach to data compliance.